The Woods Inn provides two wonderful venues and a conference room for your very special event. From Weddings to Anniversaries and retreats, the new pavilion and parlor venues offer unparalleled views and access to Fourth Lake.
Frequently Asked Event Questions
WHAT TYPES OF VENUES DO YOU OFFER?
We offer two main venue areas. Our Inside Parlor venue, which consists of our parlor, dining room, inside dining porch, outside porch, and the dining side of outside lawn area. The Inside Parlor venue can accommodate up to 100 guests for a venue fee of $2,000.
Our Outside Pavilion venue, which consists of our pavilion,tavern, game room, outside porch, pavilion side of lawn area. The Outside Pavilion area can accommodate up to 180 guests for a venue fee of $3,000, (includes pavilion sides and heat as needed).
From the middle of August through the third week of June both venues can be rented for $5,000.
We also have a 30 person conference room with kitchenette, which is separate from the main building, the conference room can be used as either a conference room, a rehearsal dinner location, or a room for the ladies or men to get ready for the wedding ceremony. The conference room can be rented separately for $150.00 per day, (food service, staffing, and use of a data projector would cost extra).
DO YOU REQUIRE A HOUSE FEE OR DEPOSIT?
We require the venue fee be paid at the time of commitment. If the commitment is outside of the current calendar year we require a minimum payment of $1,000 at time of commitment with the balance due January 1st of the year the event will be held to hold (block), the day. If both venues are booked, we close to the public. From June 25th through August 14th only one venue may be reserved, the second venue must remain open to the public during this time frame. 50% of the venue payment is refundable if the date is rebooked up until 90 days prior to the event. Our Conference Center which is a separate building, can also be rented for $150.00 per day even if both venues are already reserved but it is not being used.
WHAT ARE YOUR REQUIREMENTS FOR ROOM RENTALS FOR AN EVENT?
We require that all rooms in the Inn be rented the day/night of the event. You can view our rooms and rates on our website: http://thewoodsinn.com/
CAN WE GET MARRIED ON SITE?
Yes! We offer a beautiful area down by the water for your ceremony, we have an archway that be used and decorated if wanted. If there is inclement weather, other area’s are available.
WHAT IS YOUR PET POLICY?
Dogs are allowed in the downstairs area of the Inn, the pavilion and outside grounds. Dogs are also allowed in room 100, the cottage, and guides tents for an additional $50.00 cleaning deposit per dog, 80% of which is refundable at check out after room inspection.
DO YOU HAVE SAMPLE MENUS TO LOOK AT?
Yes, samples can be sent via email. We offer either buffet style, stations, or sit down dinners.
WHAT IS THE AVERAGE PRICE OF EVENT MEALS?
Buffet meal prices range from $50.00 and up depending on the menu plan selected. Appetizer selections are priced separately. Stations and sit down dinner prices range from 12% to 18% more, (than buffet prices). Prices are on per person basis. All meal plans are subject to at 20% service charge and 8% New York State sales tax.
ARE MEAL PRICES LOCKED IN ONCE DEPOSIT IS MADE?
Menu prices are locked at the time of the 50% payment for the food which is two weeks prior to the event. Every effort is made to not change pricing once quoted and the menu can be re-quoted at anytime prior to the event. We work hard to keep to what we quoted and to date have not increased prices once a menu has been quoted.
WHAT ARE YOUR BAR OPTIONS?
We offer the following beverage plans: two hour, three hour, or four hours for Soda/Tea/Lemonade/Coffee/Tea, (or add), Wine/Beer, (or add) Well Liquor, (or add) Top self liquor. Beverage plans range from two hours for $11.90 (no alcohol) to four hours for everything including top shelf for $48 per person. You can also choose to have a champagne toast after the ceremony. Champagne is $22.00 per bottle.
DO YOU OFFER A LOCAL AREA VENDOR LIST?
Yes, can be sent via email.
DO YOU OFFER REHEARSAL DINNERS?
Yes for an additional non-exclusive venue fee, our rehearsal dinners are either casual , serving BBQ style, or formal, plated and seated if under 30 guests. We also offer bonfires after dinner for an additional $60.00, this includes firewood, an attendant, and smore stix. If you would like to make smores, you provide all the fixings.
CAN WE USE OUR OWN DECORATIONS?
Yes, you can provide your own decorations and centerpieces. You are responsible for putting up approved decorations, our maintenance staff will provide guidance as available. Additional assistance can be contracted for a fee of $20 an hour. There are some restrictions, which are detailed in our contract.
WHAT IS YOUR CANCELLATION POLICY?
The deposit will NOT be refunded for any reason if event is canceled less than 90 days prior to the date booked. Should it be canceled prior to the 90 day bench mark, every effort will be made to re-book the date and time and upon doing so, ½ of the deposit will be refunded. If a change in date is to be made and a mutually agreed upon date and time arranged, the deposit is transferable in full, but only if the change is made prior to the 90 day date. There will be no refund if the date and time are not re-booked.